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184. Time Management Series #5: How to Schedule your week (Work)

Last week we scheduled our calendars one week at a time focusing on essential life items, like food, exercise and rest.

This week, we look at scheduling our calendars one week at a time with regards to Work related items.


1. Block off important weekly work items in your calendar and do that on a monthly basis, i.e. block your January schedules in December prior to the month

2. Some essentials you want to block off is to ensure the important things in your work is blocked off in advance and will not be hijacked by other potentially urgent but not so critical things:

a. Scheduled meetings:- Monthly, quarterly, half yearly committee meetings (department, team, segment) that you need to attend

b. Important deadlines: Those set early in the year or as they come along, block them up as soon as the deadlines are set for you

c. Scheduled calls:- Team calls that you have to organise or attend (Zoom or MS Teams or Skype for Business, etc)

d. Training courses:- Block off time you need to take mandatory courses, and also schedule time to take additional, maybe non-mandatory courses for your own self development

i. Technical courses: Directly related to your work

ii. Soft skills: Emotional well-being, presentation skills, time management, etc

e. Administrative work*

*(Covered in a separate post)

Also highlight these a certain colour you will remember because these are with work implications that you need to also manage

While it is still 4Q21, it may be a bit early to start scheduling these for 2022, but if you already have some idea, you can begin to do these for January and maybe February 2022 calendars.

As previous weeks, once the above is done….. please fill up your soft copy calendar as well…. And use the Set Reminder function in the calendar for these items if you can

Keep your pens and highlighters, we will move on next week….. see you then!


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